Head of Administration

About Galeneo Health

Galeneo Health is a company specialized in advanced home hospitalization that seeks to transform the way healthcare is delivered.

We combine clinical excellence, operational coordination and proprietary technology to bring hospital capabilities into the patient's home, improving their experience and contributing to a more humane, efficient and sustainable healthcare system.

Our Pergamon® platform connects patients, families and healthcare professionals in real time, ensuring continuity of care and comprehensive control of the clinical process.

What we offer

• A strategic, high-impact position, with autonomy in decision-making and direct, ongoing collaboration with the Management Committee, taking an active part in the evolution and growth of the company.

• Leadership of a specialized administrative team, with the opportunity to optimize processes, drive improvements and help build an increasingly solid and efficient corporate function.

• A stable project with career progression, within an innovative healthcare organization in the midst of growth and transformation.

• Flexible work model.

• Hybrid work environment in Madrid, according to current policy and the needs of the position.

• Competitive compensation package, in line with experience, value contributed and the level of responsibility of the position.

• Access to the corporate bonus scheme, linked to performance and company objectives.

Mission of the role

Lead and guarantee the sound management of Galeneo Health's corporate administration, ensuring the efficiency, reliability and scalability of the administrative processes that support the company's growth. Coordinate a team of two people and act as a key point of contact with Management, Human Resources, the finance area and external advisers, driving continuous improvement, process optimization and operational excellence.

Responsibilities

• Administration: oversee the company's administrative, contractual and document management, safeguarding the quality, traceability and correct execution of corporate processes.

• Labor management: coordinate, together with Human Resources and the external payroll agency, the company's labor administration, including contracts, payroll, hires, terminations and incidents.

• Accounting and financial administration: monitor invoicing, collections, payments and accounting closes, acting as a key point of contact with the external agency and the financial controller.

• Suppliers: manage and oversee the administrative relationship with corporate suppliers, ensuring efficient operations and proper contractual and financial follow-up.

• Support to Management: work closely with Management on corporate, administrative and organizational matters, contributing to the sound management and evolution of the company.

• Team management: coordinate, supervise and develop the administrative team, ensuring a high level of service, operational rigor and results orientation.

• Process improvement and technology: identify and drive initiatives to optimize, digitalize and automate administrative processes, in collaboration with the Technology area.

• Cross-functional duties: take on any additional responsibilities and initiatives that, given the nature and evolution of the role, are necessary to guarantee the proper functioning of corporate administration and support the company's objectives.

Essential requirements

• Consolidated professional experience, with at least 8 years in administration, business management or similar corporate functions.

• Solid experience in labor administration and personnel management, preferably in growing organizations or ones with a certain operational complexity.

• Solid knowledge of administrative management, accounting, treasury and coordination with external advisers and partners.

• Professional English, both spoken and written.

• Command of digital management, analysis and reporting tools, as well as collaborative environments and business administration systems.

• Experience coordinating teams and working closely with Management or leadership teams.

• Strong organizational skills, autonomy, discretion and attention to detail.

• Ability to manage multiple priorities in dynamic, constantly evolving environments.

• Availability to work on-site in Madrid.

Desirable requirements

• Experience in the healthcare or social care sector, or in service companies with high operational complexity.

• Previous experience in consulting, audit or professional services firms (EY, Deloitte, PwC, KPMG or similar).

• Experience in startups, scale-ups or processes of organizational growth and transformation.

• Previous experience leading corporate areas or managing small business units.

• Knowledge of and experience in digitalization, process automation and the application of AI in administrative environments.

Competencies

• Team leadership.

• Negotiation.

• People development.

• Results orientation.

• Analytical thinking.

• Effective communication.

• Conflict resolution.

• Adaptability.

Our way of working

At Galeneo we work with clear processes, traceability, data and accountability for results.

We look for people able to combine solid day-to-day execution with the ability to spot what is not working and improve it. People comfortable managing complexity, making decisions and working with large teams.

We especially value the ability to execute and close: problems are identified, understood and solved.

This position offers the opportunity to join a new unit from the start, take part in building it and take direct responsibility for an essential part of our operations.

Our essential requirements have been defined to guarantee the highest quality of care. Thank you for your interest in joining Galeneo Health.